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How to Join a Zoom Meeting – step by step | Zoom - How to Create a Zoom Meeting
In this article you will learn how to join a Zoom meeting on a desktop computer. A Zoom account is not required to join a meeting. To join a meeting in Zoom, a host must first create a meeting and share a URL link, ID, and password to the meeting with you. How early you can enter a meeting depends on the host. The host has the option to enable participants to join as early as they like, even before the host joins. More often than not though, participants will have to wait for the host to allow them into the meeting.
In this instance, a host has sent you a URL link in an email invitation. The email will look similar to the one pictured. A few minutes before the meeting is scheduled to begin, click on the URL link in blue indicated by the red arrow in the picture. See blue arrow You may be prompted to use these to sign into the meeting.
After clicking on the URL link, your computer will prompt you to allow Zoom to launch on your browser. The meeting host has the option of when to allow participants to enter. If the host has not yet allowed participants into the meeting, you will see a window informing you of this and asking you to test your audio while you wait.
If you do not have a Zoom account, you will be asked to give a name that will appear in the participants list. If you already have a Zoom account, you will be able to log in at this time.
It is a very good idea to go ahead and test your audio while you wait. You should hear a dinging or bells. If not, try raising the volume of your computer and pressing the button again. When you are done speaking press the button again. If either the speakers or the mic are not working, you may need to change the source of the sound.
You can do this by changing the selection on the drop-down menus to the right of each. If you have not tried using a headset with a mic yet, try connecting one to your computer and running the test again. Some computers have built-in microphones, but many do not. Once the host has allowed participants into the meeting you will see a window similar to the next image. Red Arrow: You may be automatically muted upon entering a meeting.
If your mic has a red line through it, then you are muted. If not, click on the mic and it will mute. Likewise, click on the mic again to unmute. It is good Zoom etiquette to keep yourself muted unless you are the one speaking. Blue Arrow: Like the mic, your video may be automatically turned off. You can control it my clicking on the camera icon. If your video is on, participants will be able to see whatever is in the view of your computer camera.
Green Arrow: This allows you to see how many people are participating in the meeting. By clicking on the icon, a side bar will open with the names of all participants. Grey Arrow: Zoom allows participants to share content to the meeting window.
If the host allows, participants can click this icon and then choose what files from their computer to share. White Arrow: Depending on the host settings, you may find an option to record the meeting to your computer. Click this one and you are done! Zoom Client allows participants to join meetings without downloading any plugins or software.
It works similar to an app on a mobile device and does not require you to open an internet browser. To join a meeting using Zoom Client, open the application on your computer.
This information must be provided to you by the host. If the host emailed the invitation to you, it would be located below the URL link. The meeting ID is usually a series of numbers. You must provide a name to appear in the participants list for the meeting. You can also choose to have your audio and video off upon entering the meeting by checking those boxes.
You will now be asked to provide a meeting passcode. This passcode can be found right below the meeting ID on the invitation sent to you. You may not be able to copy and paste.
As a security feature, the client may require you to type the passcode in. From this point on, using the Zoom Client is the same as entering the meeting through the web browser.
Please refer to steps 3 through 5 of the previous section. You can see it circled red in the next image. Troubleshooting Tip: If either the speakers or the mic are not working, you may need to change the source of the sound. The icons are for the following: Red Arrow: You may be automatically muted upon entering a meeting. Kati, Outreach. Stay In The Know Subscribe to our newsletter.
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How to join a Zoom meeting for the first time | Climate Action
How to Schedule a Zoom Meeting and Set It up in Advance - Stay In The Know
The meeting host has the option of when to allow participants to enter. If the host has not yet allowed participants into the meeting, you will see a window informing you of this and asking you to test your audio while you wait. If you do not have a Zoom account, you will be asked to give a name that will appear in the participants list. If you already have a Zoom account, you will be able to log in at this time.
It is a very good idea to go ahead and test your audio while you wait. You should hear a dinging or bells. If not, try raising the volume of your computer and pressing the button again. When you are done speaking press the button again. If either the speakers or the mic are not working, you may need to change the source of the sound.
You can do this by changing the selection on the drop-down menus to the right of each. If you have not tried using a headset with a mic yet, try connecting one to your computer and running the test again. Some computers have built-in microphones, but many do not. Once the host has allowed participants into the meeting you will see a window similar to the next image.
Red Arrow: You may be automatically muted upon entering a meeting. If your mic has a red line through it, then you are muted. If not, click on the mic and it will mute. Likewise, click on the mic again to unmute.
It is good Zoom etiquette to keep yourself muted unless you are the one speaking. Blue Arrow: Like the mic, your video may be automatically turned off. You can control it my clicking on the camera icon. If your video is on, participants will be able to see whatever is in the view of your computer camera. Green Arrow: This allows you to see how many people are participating in the meeting. By clicking on the icon, a side bar will open with the names of all participants.
Grey Arrow: Zoom allows participants to share content to the meeting window. If the host allows, participants can click this icon and then choose what files from their computer to share. White Arrow: Depending on the host settings, you may find an option to record the meeting to your computer. Click this one and you are done! Zoom Client allows participants to join meetings without downloading any plugins or software. It works similar to an app on a mobile device and does not require you to open an internet browser.
In case Zoom video conferencing does not work for you, there are other worthy alternatives. However, they vary in functionality and features they possess. ClickMeeting does not need installation and it is free to try and therefore saving on your time and cost. Apart from business meetings, ClickMeeting is able to conduct webinars, online courses and product demos to customers. Access your ClickMeeting account by visiting ClickMeeting login page.
Select the "Schedule" option at the top and view the upcoming meetings. Select either create a meeting or schedule a webinar option. Select the "Meet Later" option and proceed to "Schedule Meeting" page to create the meeting URL address, allow phone access, create a lobbying message, create the event description and create meeting password if need be.
Step 4. Proceed to the registration page to enable contributors to register for the meeting by checking the fields to enter. Alternatively, you can enter the meeting URL to redirect attendees to meeting after registration. Finally select "Schedule" option to schedule the meeting at the bottom of the window. Buy PDFelement right now! How to Create a Zoom Meeting. Margarete Cotty. Free Try ClickMeeting. Margarete Cotty chief Editor. Other Popular Articles From Wondershare.
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